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FY27 Campus Wide Space Data Collection Survey Contact List

The Campus Controller’s Office and the Office of Space Optimization will be supporting the completion of a campus wide space data collection survey this fiscal year, 2027. Ìý

How will the Space Data Collection Survey Contact List be updated?Ìý

The Office of Space Optimization will be reaching out to all units via email during October 2026 to update and confirm the correct primary contact for each unit. This primary contact will be ultimately responsible for completion of the space survey in the AssetWorks Ready platform for their unit when the Space Survey opens in February 2027.Ìý

There can be more than one contact listed in the system to fill out updates, but there should be one primary contact that will be the leader of the space data collection survey effort for your unit. The contact update request email from the Office of Space Optimization will include the previously identified contacts and a unit fiscal manager or equivalent. Be on the lookout for this email request in October 2026. You can proactively reach out to the Office of Space Optimization to update your unit's contacts at spaceoptimization@colorado.edu, or share your questions or comments.Ìý

Additional Space Data Collection Survey Information from the September 2026 Newsletter:Ìý

Why are we conducting a campus wide space data collection survey?Ìý

  • The last campus wide space survey was conducted in FY22 to support our FY22 F&A Base Year submission to DHHS-CAS. Ìý
  • To fulfill a recommendation from our campus space survey working group to obtain up to date and meaningful space data that can be used for unit level decision making Ìý
  • We need updated space data to prepare for our next F&A Base Year submission. This will assist ÂÌñ»»ÆÞ to strengthen our forthcoming F&A submission and maximize our ability to obtain the appropriate F&A rates that help support our campus units.Ìý

Who will be asked to complete the survey?Ìý

The Office of Space Optimization will be reaching out during the Fall 2026 semester to update and confirm the correct primary and additional contact(s) for each unit. Ìý

Where do I find the survey? Ìý

The survey will be sent out in February 2027 and will be conducted as the FY22 survey was by utilizing the survey module in our . Emails will be sent out to contacts with direct links to the survey sections, and they will be available directly through the platform if you are identified as a space survey contact and updated as such in the system. SSO is used to access this platform. Ìý

How do I complete the survey?Ìý

  • There will be the availability to update survey contacts and gain access to begin updating space data ahead of the survey being launched in Spring 2027. More communication to come, and you can reach out to spaceoptimization@colorado.edu to make contact updates and obtain instructions in the meantime. Ìý

Will training be provided?Ìý

The Campus Controller’s Office and the Office of Space Optimization will provide training, materials and website support to campus. We will announce the availability of these resources in the coming months as they are updated.  Ìý

What is the estimated timeline? Ìý

  • December 2026: Space survey contacts will be finalized. Ìý
  • February 2027: The survey opens for updates Ìý
  • May 2027: The survey closes Ìý
  • We appreciate your patience and understanding during this process. We will continue to provide more detailed updates here and through other communication channels throughout the process. Ìý